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Accounts Receivable

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  1. New Customer set-up

    1. Send to IBT Asst Director-Fiscal
      1. Customer Name
      2. Customer Address and Telephone
      3. Customer Type
      4. Account number (to receive revenue)

  1. Monthly invoices created by Office Associate

    1. Complete A/R set-up list

    2. Email A/R set-up list to TAMHSC A/R

    3. Verify invoice number set-up (FAMIS scr 635)
      1. No invoice?  Contact TAMHSC A/R  979.458.7260

  1. Invoice corrections

    1. Verify invoice number (FAMIS scr 635)

    2. Complete A/R correction form
      1. List invoice data with correction explanation
      2. Common corrections:  “cancel” “reduce” 
      3. For reductions:  List actual amt to be reduced
        1. Invoice $500, should be $450 – “($50) reduce”
    3. Email A/R correction to TAMHSC A/R
    4. Verify A/R correction processed (FAMIS scr 636)
    5. File any support docs

  1. Past Due Notices (monthly)

    1. Verify past due amounts
    2. Mail to customers