IBT Accounts Receivable (A/R) 

1. New Customer set-up
   1. Send to IBT Asst Director-Fiscal
      1. Customer Name
      2. Customer Address and Telephone
      3. Customer Type
      4. Account number (to receive revenue)

2. Monthly invoices created by Office Associate
   1. Complete A/R set-up list

   2. Email A/R set-up list to TAMHSC A/R

   3. Verify invoice number set-up (FAMIS scr 635)
      1. No invoice?  Contact TAMHSC A/R  979.458.7260

3. Invoice corrections
   1. Verify invoice number (FAMIS scr 635)

   2. Complete A/R correction form
      1. List invoice data with correction explanation
      2. Common corrections:  “cancel” “reduce” 
      3. For reductions:  List actual amt to be reduced
         1. Invoice $500, should be $450 – “($50) reduce”
   3. Email A/R correction to TAMHSC A/R
   4. Verify A/R correction processed (FAMIS scr 636)
   5. File any support docs

4. Past Due Notices (monthly)
   1. Verify past due amounts
   2. Mail to customers